Planning Off-Campus Club Events and Travel
Student drivers need to be registered in the Parking and Transportation Agile Fleet system as an approved driver. Your club must have an approved driver (or drivers) before you can request a Motor Pool vehicle(s). In other words, SLI cannot make a vehicle reservation for you UNTIL your selected drivers appear in the Agile Fleet System.
If your club plans to go off campus for events and activities throughout the year, identify drivers ahead of time and have them complete the driver certification process. It can take anywhere from 7-10 business days for driver certifications to be processed by Parking and Transportation. Please plan accordingly.
Clubs should follow the "Create Event" process on The Bridge to request transportation. Students should provide all relevant information regarding the trip (including destination, departure time, drivers, type of vehicle, etc.) Upon submission of your request (and moderator approval,) SLI will request Motor Pool vehicles on the club's behalf. Drivers will receive email confirmation from Parking and Transportation when the request has been approved.
Approved drivers should review the Motor Pool Policies and Emergency Protocols and the Motor Pool Key Box Tutorial. Drivers are also required to review and sign the Driver Responsibility Agreement attached to the Travel Roster Submission form, which is to be submitted prior to leaving campus.
Clubs are required to submit the Travel Roster form for off-campus events AND the Participant Acknowledgement form at least two business days in advance of their travel. The event organizer will receive an email from Student Leadership and Involvement with these forms. Club is responsible for collecting emergency contacts and having participants fill out the Participant Acknowledgement form.